Add password to documents in office 2010

Sunday, 4 November 2012

Add password to documents in office 2010

Sometimes you need to keep your important documents secure so only certain individuals can read and edit them. Microsoft office 2010 help users to prevent the files from unauthorized access by providing the feature of “Encrypt with Password”, which allows users to make their files password protected.This step-by-step guide describes how to set (and remove) a password for documents in Microsoft office 2010.

Note: In this post I am using a Word document, but the process of encryption is the same in Excel and PowerPoint.

How To Password Protect A Word or Excel 2010 Document Using Built-in Office Encryption

Step 1

Open your document.
Click the File tab, then Click Info.Under “Permissions” click on “Protect Document” > “Encrypt with Password”

Step 2

The Encrypt Document dialog will appear, Type in a strong password and then Click OK to finish.
Re-enter your password in next step and then hit OK.

You will also observe the following message

Press Ctrl + S to save your document. Now your file is password protected and no one can open it without entering password.
Now when you or someone else tries to open the document, the correct password will need to be entered to access it.

To remove password from document:

Open your document.
Provide the password and click “OK” to access the contents.

Go to File->Info->Permissions->Encrypt with password.

The following screen will display which contains your file’s password, so simply select the password and delete it and click “OK” button.

Your document is now password free and open for everyone to read and edit.Press Ctrl + S to save your document

Conclusion

If you have important documents that you don’t want just anyone to be able to edit or access then Encryption is nice tool that will let you protect them.

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